Sometimes it is necessary to send a file along with your email message. This could be a Word document, a PowerPoint presentation, or an image file. An attached document is sent as a separate file connected to the email message.

You can attach single or multiple files. The attachment appears as an entry in the Attach box below the Subject box displaying the name of the attachment and its size.

You can also save attachments that you receive from other people. When you receive a message containing file attachments, you'll notice a paper clip icon in the Folder Contents list. It appears to the left of the sender's name (as part of the header information). You can save multiple attachments to the same folder all in one step.

Attach a File

1. Open Outlook.
2. Create a new mail message from theFile | New | Mail Message menu or the New Mail Message toolbar button.
3. From the Insert menu, choose File or click the Insert File button on the toolbar to open the Insert File dialog box.
4. Select the file that you want to attach and click Insert.
5. To attach another file, repeat steps 3 & 4. You can also attach multiple files by holding down the Ctrl or Shift key as you make a selection.
6. You may see an Attachment Options button or task panel at this point. For now you should choose to send the attachments as regular attachments, not shared. If your attachments are pictures, you can choose to resize the pictures. This is useful if you are sending pictures taken with a digital camera because such pictures tend to be very large.
7. When ready, send the message.

Save an Attachment

1. Open Outlook.
2. Open the message you received with the attachment.
3. Double-click the attachment name in the Attachments box. Press the Save button. Navigate to save it in the appropriate folder.
   • You can also right-click the attachment icon and choose Save As from the shortcut menu. You may need to do this step instead of double clicking an attachment if the attachment opens by default and does not give you the option to save.

Save Multiple Attachment Simultaneously

When you receive an Outlook message containing several attached files, you don't have to open and save each file separately. You can save multiple attachments to the same location in a single step.

1. Select File | Save Attachments | All Attachments.
2. When the Save All Attachments dialog box opens, click OK.
3. Select the folder where you want to save the files, and click OK.